Senior Administrative Assistant in Burlington, MA at Keurig Dr Pepper

Date Posted: 3/5/2020

Job Snapshot

Job Description



As the Senior Administrative Assistant, you will provide dependable, high quality administrative support to members of the Appliances Leadership Team.

With a full range of administrative duties, you will work with minimal supervision in a fast-paced environment, exercise judgment in prioritizing work and maintain a high level of confidentiality and discretion.  You will also create and maintain specialized reports, presentations, records and files required in connection with departmental work processes.

 

What you will do:  

  • Support executives at the SVP and VP level within the Appliances Business Unit and their direct team(s) as needed.
  • Calendar management: Daily management of calendar requests and changes and 3/6/12 month outlook and planning of calendar rhythm and events.
    • Understand key priorities and pro-actively recommend changes to schedule where necessary and minimize changes overall.
    • Ensure requests are responded to in a timely manner, using best judgment to assist and make decisions without supervision when applicable.
    • Balance protection of leader’s time and serving the needs of the organization.
    • Communicate on behalf of Leader and consistent with KDP operation and Leader intentions.
  • Meeting Management: Provide full planning and administrative support including full schedule management and organizing all internal and external meetings.
    • Distribute objectives, agenda, pre-read and summary for leaders’ meetings, managing regular cadence.
    • Manage room, transportation and food logistics for large meetings (Monthlies / Quarterlies/ Bi-Annual Offsites) and key events and as required for other meetings.
    • Provide ongoing feedback and assessment of meeting effectiveness and recommend improvements for structure/cadence/approach
  • Stakeholder Communication:  Ongoing management of stakeholder engagements, acting on behalf of leader intentions. 
    • Manage key stakeholders up/down/across and internal/external to the organization.
    • Manage Org Chart, Out-Of-Office, Vacation tracking etc. and routinely share with key stakeholders.
  • Community and Team Communications
    • Build team capacity, collaboration, connectivity and community.
    • Manage Team Communications and Community Building, including oversight of Microsoft Teams, Sharepoint, Anniversaries, Birthdays, Rewards and recognition, Announcements, Newsletters
  • Presentation Development
    • Compose, proofread, and edit presentations and proposals for team, senior management and external meetings.
    • Work with external suppliers to source content and visuals.
  • Travel Planning and Coordination: Coordinate end-to-end international and domestic ongoing travel requirements, manage calendar for multiple time zones and manage travel expense budget.
    • Coordinate travel arrangements (both domestic and international), managing itineraries, booking flights, hotels, ground transportation and restaurants.
    • Anticipate needs and recommend efficient travel plan in advance based on calendar.
    • Monitor travel changes to ensure end-to-end execution with excellence.
  • Expense Budget Management
    • Deploy, track and manage team travel and expenses to budget.
  • Purchase Order Management: 
    • Manage all Purchase Orders on time with accuracy and per KDP process.
    • Provide monthly budget updates to delivery year end budget on target.


Requirements

What you must have:

  • Bachelor’s Degree preferred
  • 3+ years’ experience as an Administrative Assistant to VP+ Level Senior Management
  • Ability to work in a fast-moving, transformation-minded environment
  • Demonstrated ability to manage multiple deadlines simultaneously, while keeping organized, efficient, positive and focused
  • Proven track record of interpersonal effectiveness with excellent organizational skills and attention to detail
  • Desire to pro-actively partner with Administrative peers for efficiency and effectiveness in supporting senior-level individuals
  • Drive to provide best in class support to leaders, enabling their success and the success of the team/company
  • Strong working knowledge of Microsoft PowerPoint; experience creating, editing, and formatting extensive presentations
  • Demonstrated ability to manage multiple projects and tasks with advanced knowledge of Microsoft Office products—Excel, Outlook, etc.
  • Excellent communication skills with strong written and verbal expertise 
  • Experience communicating with executive leadership teams, external suppliers and employees at all levels in an organization
  • Comfort with changing tech platforms and new technology platforms that enable team collaboration and community (i.e Webex, Microsoft Sharepoint, Workday etc)
  • Demonstrated ability to manage highly confidential business and personal information.
  • Provide long-range outlook, managing timelines while also adjusting to change to remain on-track

#CB

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Company Overview & EEO Statement

Keurig Dr Pepper (KDP) is a leading coffee and beverage company in North America with dual headquarters in Burlington, MA and Plano, TX, with annual revenue in excess of $11 billion. KDP holds leadership positions in soft drinks, specialty coffee and tea, water, juice and juice drinks and mixers, and markets the #1 single serve coffee brewing system in the U.S. The Company maintains an unrivaled distribution system that enables its portfolio of more than 125 owned, licensed and partner brands to be available nearly everywhere people shop and consume beverages. With a wide range of hot and cold beverages that meet virtually any consumer need, KDP key brands include Keurig®, Dr Pepper®, Green Mountain Coffee Roasters®, Canada Dry®, Snapple®, Bai®, Mott’s® and The Original Donut Shop®. The Company employs more than 25,000 employees and operates more than 120 offices, manufacturing plants, warehouses and distribution centers across North America.

Benefits built for you: Our people are the heart of our business, which is why we offer robust benefits to support your health and wellness as well as your personal and financial well-being. We also provide employee programs designed to enhance your professional growth and development while ensuring you feel valued, inspired and appreciated at work.

Keurig Dr Pepper Inc. is an equal opportunity employer and affirmatively seeks diversity in its workforce. Keurig Dr Pepper Inc. recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law. EOE Minorities/Females/Protected Veterans/Disabled

Candidates must be able to pass a background check and drug test, as applicable for the role.